A contract for multiple years or with options to extend the term or renew the contract may be used when:
The City anticipates that the need for acquisition of the Commodities or Services that are the subject of the contract will extend beyond a single fiscal year in the case of multiple year contracts, or beyond the initial contract period in the case of renewals or extensions of contracts; and
The initial term of the contract and conditions for renewal or extension are included in the Solicitation, which Solicitation shall not provide for renewals or extensions of the contract for a period in excess of 10 years from the date of the initial contract; and
Funds are available for the first fiscal year at the time of contracting; and
Payment and performance obligations for succeeding fiscal years are made subject to the appropriation of funds for the contract.
Departments are prohibited from entering into contracts involving expenditure of City funds with provisions that would automatically renew the contract term without further action by the City.
(Added by Ord. 156-99, File No. 990743, App. 6/2/99)